Doctoral schoolMathematics, Information Science and Technology, Computer Science

The Individual Follow-up Committee  (or Monitoring Committee, or CSI in french) is a mandatory body that accompanies each PhD candidate.

Its mission is to ensure the smooth progress of the doctoral programme, taking into account, during an annual meeting with the PhD candidate, the conditions of their training and the progress of their research. The IFC must be particularly vigilant in identifying any form of conflict, discrimination, or harassment. It formulates recommendations and sends a report to the Doctoral School, to the thesis supervisor(s), and to the PhD candidate. This report is used to process the re-enrolment procedure. The IFC does not participate in the supervision of the PhD candidate’s research work.


1 -- Constitution: Between March and May of the first year of the PhD: you constitute your IFC. 

 Your Individual Follow-up Committee must include (at least) one member who holds a doctoral degree and is external: external to the Grenoble site, to your supervisory team, to your company if you are employed by a company, not a collaborator, etc.

 With the help of your thesis supervisor, you will therefore choose a trusted person who will be able to take an external look at your doctoral progress and provide constructive feedback.

 It is possible to have several members (PhD holders) in your IFC, but be careful not to make the organisation of the annual meeting impractical (the first meeting should be planned for June).
 

To do : ☑  You must enter the chosen composition in your ADUM account (IFC tab). You will also add *your speciality coordinator* from the Doctoral School (information communicated by email).

1. You prepare a presentation of about 15 minutes (typically with 5 slides) about your year:
   • First year: introduce yourself, the doctoral training courses already completed, in particular the training on research integrity and ethics, your complementary activities (teaching, etc.). Present the topic, what you have started to do (bibliography, preliminary results, note, presentation). If you have already written a report/article/document for your thesis, attach it as an appendix. If you have not yet written anything for your thesis, this is the time to write a short text of about 3 to 5 pages on the state of the art, bibliography, and methodology (to be attached as an appendix).
   • Following years: recall the topic, any developments, your attempts, your progress, future perspectives, the doctoral training courses completed, and your complementary activities (teaching, outreach, etc.).
2. You complete the documents provided by the Doctoral School for the meeting with the IFC, in particular the form "summary of my year".
3. You organise the meeting with the IFC. Usually held online, it will include:
   • Your presentation of about 15 minutes for the IFC members (the thesis supervisor(s) may attend)
   • A discussion between you and the IFC member(s) (without the thesis supervisor(s)), typically 15–20 minutes
   • A discussion between the thesis supervisor(s) and the IFC members (without you), typically 15 minutes
   • The closing of the meeting with everyone present
4. The Follo-up Committee members complete their "report" form and send it back to you.
5. You may add a comment, then have it signed by the thesis supervisor(s) and the laboratory director.
6. Finally, you upload it to your adum.fr account under the "Follow-up committee" tab (complete and validate). This step must be completed before mid-September. Thank you!