Doctoral schoolMathematics, Information Science and Technology, Computer Science

Procedure for re-enrollment

"The registration must be renewed at the beginning of each academic year."
>>> i.e. September & Mid-October
(Article 14 of the decree of August 7, 2006 on doctoral training)

Except in exceptional circumstances (illness, maternity ...), no suspension or interruption is allowed from the first registration to graduation.

The PhD committee (CSI) is mandatory for each annual registration

Do not wait until the last minute to re register! Any student who has not completed its administrative re-registration before the deadline will be considered to have resigned and will not be allowed to re-enroll or to support.

Anyone who wants to stop its thesis must inform the PhD Doctoral School in a letter giving his reasons and signed by the student and the supervisor.

1 - Re-reenrollment at the ED MSTII

Deadline for re-registration in 2A: before September, 15th
Deadline for re-registration in 3A and more: before October, 17th

In order to spread the load and taking into account the CSI procedure, re-registrations are possible from 15 June until the deadline.

Throughout the year you must:

•     draw up your annual follow-up report,
•     set up your annual CSI interview by contacting your external expert well in advance for the appointment and by sending him/her your follow-up report (with your scientific contact at Doctoral School in copy),
•     finalise your annual CSI form and its various signatures.

 As soon as your appointment with the external expert of the annual CSI is completed and he has filled in the CSI form (May-July):

• Complete the signatures circuit (you, your thesis advisor, the laboratory director, your external expert after the interview) and drop off your annual CSI form on your personal ADUM space.
• Fill all the tabs of your ADUM space, validate. Some information is similar to that of the CSI form, In this case, it's up to you to transfer the elements to the appropriate tab.  Check that all the information appears correctly (see green dots).
• Your  scientific contact at Doctoral School automatically receives your CSI form when uploaded on ADUM. His/her signature validates your ADUM file if it is complete.

Comments:
The writing of the annual follow-up report is an opportunity to give a detailed account on the progress of the thesis. It is very important to indicate in detail the progress of the work, possible problems, the planning (for the third year in particular), etc. The external expert is your contact for any relational and/or scientific problem. This can also be the occasion to review the situation with your scientific contact at the DS.
In case of relational and/or scientific difficulties, think of contacting the Doctoral School as soon as possible, it can act as a mediator through your scientific contact but cannot change the re-enrolment deadlines. Do not wait until September and/or the last year to discuss your difficulties! Opening a discussion solves a lot of things.
If you change your PhD. supervisor, you must attach a letter/email explaining the change, signed by both directors (old and new).
The signature circuit sometimes takes several weeks. Make sure you respect the registration deadlines by organising yourself in advance.
Be careful, some scientific contact (especially mathematics) wish to meet all the PhD students before your CSI form is uploaded in your personal ADUM space.


For doctoral students enrolling in 4th year, the waiver is "automatic" on presentation of:

• a favorable CSI with a schedule leading up to the defense within the year
• and proof of funding for the additional year.
• starting from the 5th year, re-enrollment in the thesis includes a request for a derogation which must be accepted by the monthly Commission CD3 of the CED. In this derogation, the doctoral student and the supervisor must justify the time overrun over the normal duration of the thesis, give a precise timetable for the end of the thesis and specify the financing of the additional year. Re-enrollment in the 5th year must therefore be anticipated in order to obtain this derogation in time.

 

2 - Re-enrollment at Université Grenoble Alpes (UGA)

The University collects fees and provides the student card every year
You will get an email from Collège Doctoral which details necessary documents for administrative registration. When you receive the email, you can register either online or by appointment with the College on the Campus  by calling 04 76 82 82 79 ou 04 76 82 82 88  ou 04 76 82 82 77
Administrative registration opens from July to October (contact doctoral school assistant for precise dates).

More informations:

Residence permit renewals	If you have a residence permit to renew, you must have completed the re-registration procedure before the residence permit expires. You can renew your permit with the new student card.
Joint supervision	Students registered for a PhD course under joint supervision must complete the same formalities as other students, with both the PhD School (thesis monitoring report) and the College (registration), including for the years when they do not pay their fees in France. They must provide proof to the College that they have paid registration fees in the other country involved in joint supervision.